A new job often means a fresh start, new colleagues, and new opportunities. But before you can truly start with your new employer, there are a number of documents and papers you need. For international employees, this can sometimes be confusing, as rules differ between various EU and Non-EU countries. At Charlie works, we help you make this transition smoothly.
Basic Documents that are Always Needed
Whether you are switching employers within logistics, production, or horticulture, there are a few documents you must always be able to show:
- Valid ID or passport: This proves who you are and which country you come from. Without this document, you cannot work in the Netherlands.
- Bank account number: does not necessarily have to be a Dutch bank account number, but an account from a SEPA country.
- Citizen service number (BSN): You receive this number when you register with the municipality and use it with every employer. It is needed for your salary, taxes, and health insurance.
Documents that are Sometimes Needed:
- Certificate of good conduct (VOG): Not always mandatory, but in some sectors like logistics, it may be required.
See more information at the Dutch government.
Diplomas and Certificates
Have you completed any special courses or training? Think of a forklift certificate, VCA diploma, or other certificates that are important in production or logistics. Always bring these to your new employer. It can help you start working faster or gain more responsibilities.
If you come from a country outside the EU/EEA or Switzerland, additional rules apply. Your new employer often needs to apply for a permit again:
- TWV (work permit): for temporary work.
- GVVA (combined residence and work permit): for longer periods.
More information can be found at the IND or the UWV.
Practical Matters During your Transition
Besides your official documents, there are also practical matters to consider:
- Health insurance: continues as usual, but do report any changes to your insurer.
- Pension: check how your accrued pension is transferred or remains separate.
How Does Charlie works Help?
A lot comes with transitioning to a new job. That’s why we at Charlie works make this process as simple as possible. We support you with:
- Collecting and verifying the correct documents.
- Applying for a VOG or certificates if needed.
- Practical guidance, such as relocation assistance when using housing through Charlie, registration with the municipality, etc.
This way, you can focus on your new job while we take care of the peripheral matters for you.
Conclusion
When transitioning to a new employer, valid documents are the most important. If you work through Charlie works, you don’t have to worry: we ensure everything is in order before you start your first workday.
Ready for a New Start?
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